Summary of Trustees' Decisions - May 2012

• Default position now to pay for work to be done unless sensible to use volunteer resource.
• Village Hall to have a stand at Village Jubilee Day, to raise awareness and solicit volunteers.
• In the future, Parish Council to be asked for grants for replacement of old equipment as and when required, rather than attempting to fund such replacements from Reserves.
• Ongoing annual allocation to Reserves to be reduced to £4k.
• Budget for small operational loss in 2012-13, to be covered by a fundraising activity.
•  Just change code to Front Door for now, new sets of cards to be a) Downstairs only, and b) All Building

Summary of Trustee Meeting Decisions - Nov 2011

1. Trevor Dayneswood (as Web-Manager) has authority to develop, test and release web-site changes in line with agreed prioritisation. Mark Singleton (on behalf of Computer Café group) can develop Computer Café group page(s) in line with overall slinfoldvillagehall.co.uk guidelines. Code to be tested and released by Trevor
2. Hall premises licence to be changed so that Designated Premises Supervisor (DPS) is the Management Committee, and that operational restrictions (no films Monday to Thursday) are ‘tidied-up’ to reflect experience.
3. Slinfold Village Hall will not follow other halls in granting Trustees free-of-charge use of the hall for personal events.
4. Delegated Authority limits changed to £150 for Minor Repairs and £250 for Urgent Work & Repairs.
5. A Morris Dancing group can use the free Wednesday-night slot on a renewable six-month basis. A Furniture Restoration group can use the Parish Room, subject to them using adequate floor protective sheeting.
6. Go ahead with proposal for developing new marketing materials with Hilary Bates.
7. Develop Google Calendar as a short-term replacement for the various Bookings / Usage Schedules currently manually produced each month. The current Bookings-to-Invoices spreadsheet will continue to be used.
8. The internal and external lock codes will be changed in January, in line with Insurance Requirements and our Security Policy,
9. Internal redecoration of the hall will be done this time by Adam Cheeseman. Costs will be met from Reserves.
10. Stripping and re-surfacing of hall floor will be done this time by Nigel Davies of TrueClean, Southwater. Costs will be met from Reserves.

Summary of Trustee Meeting Decisions - May 2011

1. Trustee Indemnity Insurance agreed to cover the event of anyone challenging the Trustees’ running of the charity, at a cost of £110 per annum.
2. Brass Plaque to be produced in appreciation of the all the time and effort put in to delivering the hall’s extension and refurbishment in 2000.
3. We should consider taking a stall at next year’s school fair.
4. No events to mark hall’s 130^th anniversary, it would clash with the church’s 150^th anniversary.
5. Not feasible to get hirer’s electrical equipment PAT tested. It is the responsibility of the hirer to ensure the suitability of any electrical equipment that they bring in.
6. For the next door code changes, cards will be numbered and kept track of.

Summary of Trustee Meeting Decisions - March 2011

1. New web-based accounting packaged agreed at a cost of £5 per month.
2. Trevor Dayneswood to be added as authorised signatory.
3. Fidelity Insurance agreed to cover the event of fraudulent administration, at a cost of £10 per annum.
4. External door code to be changed as per security policy.