Summary of Trustees' Decisions - November 2012

• Interim process for handling complaints agreed.

• To accept the all the former Youth Club equipment from the Parish Council – apart from the 40 inch TV - which it is recommended be sold
• To subsidise a touring cinema company for the rest of the season (to March)
• Bookings Secretary to be given discretion to charge a lower amount than the minimum equipment hire fee where she considers it appropriate.
• Regular users who cancel a booking are not normally to be charged for it, although repeated instances would normally result in a fee being charged
• Bookings Secretary  to be provided with a pay-as-you-go mobile, if she wishes, for calls in relation to SVH.
• Late cancellations for sessions will not have the heating changed if the saving is not material compared to the cost of change
• A camera held in lost property is to be given to the Parish Council, the laminator is to be given to the Help Scheme
• Future items of lost property are to be labeled with the approximate date they were left on the premises.

Slinfold Parish Council Newsletter - Q4 2012

Slinfold Village Hall

Slinfold Village Hall was built in 1881 to be used for the “benefit of the inhabitants of Slinfold”. It is not owned by, nor allied to, either the Parish Council or the Church, nor does it receive any operational subsidy from either. It is an independent charity, which is maintained and run on behalf of Slinfold’s inhabitants by its Trustees — volunteers who are either representatives of the Hall’s major users, or elected by residents at the Hall’s A.G.M. each June. All of the Hall’s income — which comes solely from hire charges, gifts, and fundraising — is used in running and maintaining the Hall.

Local Use

One way in which the Trustees seek to fulfil their objective of benefitting local inhabitants is by charging reduced hire rates to local groups and local residents (for non-commercial purposes). Both the Main Hall (with modern, professionally equipped Kitchen) and the smaller Parish Room (with Kitchenette for drinks) are available for hire for regular or one-off events on this basis.

For example, hire of the Main Hall and Kitchen for up to 4 hours (morning or afternoon) for a Children’s Party costs only £30.00 for a local resident (or child who attends Slinfold School), compared with £45.00 for a non-resident.

For adult parties, receptions, etc., the Main Hall and Kitchen can be hired by local residents for a 5-hour daytime session for £55.00 and for an evening session (6:00 p.m. to midnight) for £100.00, compared with £95.00 and £130.00 respectively for non-residents.

Remember, it is your hall, and the more use it gets, the less the hourly charge needs to be for everyone.

Booking enquiries to:
Gill Morrell (Bookings Secretary) at 01403-790736 or bookings@slinfoldvillagehall.co.uk

Business Use

The Parish Room is fitted with a computer and a DVD player, both linked to a ceiling mounted projector, which can also be linked to a laptop. There is also a printer, free internet connection and WiFi. It is carpeted, and is particularly suited to presentations, discussions, and other meetings (up to 40 people) for business or social purposes.

The Main Hall is also available for business hiring, such as for exhibitions, sales, larger presentations, buffet events, and so on.

If you work for or know of a local business or organisation that might be interested in using the Hall for off-site meetings or other events, please make them aware of the facilities. (Booking enquiries as above.)

Commercial bookings help to keep the charges lower for local private and social hire.

Entertainment

Another way in which the Trustees seek to benefit the village is by arranging periodic “public entertainment” events. Unfortunately, those who have previously arranged the Village Cinema are unable to do so this season. We would, however, like to arrange some musical, theatrical or similar events for the village. The prime difficultly we currently face in this area is finding people to arrange and co-ordinate such an event. The Trustees have arranged several such events in the past, but — particularly as they are currently several members short of full complement — they do not themselves have the resources available to arrange additional events and would be grateful for one or more volunteers to help with this.

So, if you feel that you might be able to help with the arrangements in staging a “public entertainment” event at the Village Hall, we would be more than happy to hear from you. We would not leave you to do everything yourself! There are ample available dates in the Hall calendar, and we have some suggestions of performers that might be invited. We can provide contacts, ideas, guidance, advice and experience, but lack the necessary time. If you feel you might be able to help the village by assisting in this way, please contact:

Neil Peachey (Chairman) at 01403-791554 or chairman@slinfoldvillagehall.co.uk or
Trevor Dayneswood (Vice-chairman) at 01403-790374 or vice-chairman@slinfoldvillagehall.co.uk

Website: slinfoldvillagehall.co.uk      Additional news & information: blog.slinfoldvillage hall.co.uk

Slinfold Magazine item - November 2012

Slinfold Village Hall

For a number of years the Village Cinema has been held over the winter months, but unfortunately those who have previously arranged it are unable to do so this season.

The Village Hall Trustees would therefore like to arrange at least one village “public entertainment” event — musical, theatrical or similar — over the next few months. The prime difficulty we currently face in doing so is finding people to arrange and co-ordinate it. The Trustees have arranged a number of such bookings in the past, but — particularly as they are currently several members short of full complement — they do not themselves have the time available and would be grateful for one or more volunteers to help with this.

So, if you feel that you might be able to help with arranging a “public entertainment” event at the Village Hall over the next few months, we would be more than happy to hear from you. We would not leave you to do everything yourself: there are ample available dates in the Hall calendar, and we have some suggestions of performers that might be invited. We can provide contacts, ideas, guidance, advice and experience, but lack the necessary time. If you feel you might be able to help the village by assisting in this way, please contact:

Neil Peachey (Chairman) at 01403-791554 or chairman@slinfoldvillagehall.co.uk or
Trevor Dayneswood (Vice-chairman) at 01403-790374 or vice-chairman@slinfoldvillagehall.co.uk

Website: slinfoldvillagehall.co.uk      Additional news & information: blog.slinfoldvillage hall.co.uk

Slinfold Magazine item - October 2012

Slinfold Village Hall News

Minutes Secretary needed

Earlier this year, we recruited a few volunteers to help with practical matters at the hall, but because we are still three trustees short of full complement, we would also like one or more volunteers to help with administrative matters. Specifically, we are in urgent need of a Minutes Secretary. If you feel you could help with this or would like further details, please see the box below.

User Groups’ Equipment

All regular Hall Users should by now have received notification that the Trustees will shortly be tidying up all storage areas within the Hall and discarding surplus equipment. All regular Hall Users having equipment stored there are pleased asked to ensure that ALL their equipment is clearly marked to show their ownership, not later than Friday 26^th October.  This is both so that we do not discard it inadvertently, and because, for insurance purposes, we need to know what is stored in the Hall and who owns it.

Contacts: Neil Peachey (Chairman) -791554,    Trevor Dayneswood (Vice-chairman) – 790374
website: slinfoldvillagehall.co.uk       Additional news & information: blog.slinfoldvillage hall.co.uk

WANTED

The Village Hall is in urgent need of a

Minutes Secretary

This is a voluntary position and duties would include:

·                Attending meetings on a Monday evening 7 times per year
(on the third Monday of odd-numbered months, plus AGM in June)

·                Taking notes at the meeting with a view to …

·                producing draft minutes of the meeting and list of Action Points
(typically 3-4 pages as a MS Word document);

·                revising the draft minutes in consultation with the Chairman;

·                distributing revised minutes to the trustees by e-mail
(preferably within about 2 weeks following the meeting).

·                In advance of the next meeting, preparing an Agenda in consultation with the chairman and distributing it.

Estimated hours: up to 2 hours attending meeting, plus 3-4 hours per meeting producing Agenda & Minutes.

The Minutes Secretary does not need to become a Trustee, and
need have no further responsibilities beyond the above.

Further details from :
Neil Peachey (Chairman of the Trustees) – 01403-791554 or 07850-526055
e-mail: chairman@slinfoldvillagehall.co.uk

Summary of Trustees' Decisions - September 2012

• To leave the extension plaque as is – with current wording and names
• Confirmation of policy on advertising and banners – eg. Village Hall activities only
• Not to further pursue the option of a stair lift, as it would reduce the capacity of the Parish Room unacceptably.
• Accept a framed photo set of past and present Jubilee photos

Summary of Trustees' Decisions - July 2012

• Neil Peachey and Trevor Dayneswood re-elected as Chairman and Vice-Chairman for 2012-13.
• Go ahead with Music Licence – for this year at least.
• Increased cost of Music Licence to be absorbed – for this year at least.
• Place most of Village Hall funds in Savings Accounts now available to charities
• Donate old small microwave to the Scouts or the Church, rather than keep it for Parish Room – no food allowed
• Different window locks for Church House side of Hall, so that they will be generally be  kept shut.

Slinfold Magazine item - July 2012

Slinfold Village Hall News

Caretaker

The Trustees are pleased to welcome Tim Covey into the role of Caretaker. Tim will take on responsibility for day-to-day maintenance of the Hall and will be the first point of call for any problems arising during rentals. It is great to have Tim on board, and his role will reduce the amount of volunteer effort required to run the Hall.

AGM

The 2012 AGM took place on 18th June and was relatively well-attended, generating good contributions. There will be a fuller summary of the meeting in August's magazine, but for now there are two main items to report.

Rental Rates

The AGM backed the Trustees' proposal that due to the current economic climate, and despite the Hall's running costs increasing at around 10% a year, rental rates will stay fixed for another year.

Events Group
There is a desire for more events - such as Plays, Music, Dances - to take place in the Hall. Past events have been generally successful but they do require organisation and effort. We are now looking to form an Events Group - which will be a reasonable number of people who can work with the Trustees to put on the occasional (or even regular) event in the Hall. If you are interested in a major or minor role in organising or helping please do contact us, and thank you to those who have already offered their support.

Contacts: Neil Peachey (Chairman) -791554,    Trevor Dayneswood (Vice-chairman) – 790374
website: slinfoldvillagehall.co.uk       Additional news & information: blog.slinfoldvillagehall.co.uk

Slinfold Magazine item - June 2012

Slinfold Village Hall News

Your 130 year-old Village Hall is an independent charily. It is run by volunteer trustees for the benefit of Slinfold and has no affiliation to, or subsidy from, any other village body (eg the Parish Council, the Church). To-date, running costs have been met by rental income, and any fundraising or grants have gone to improving the Hall and its facilities. However the ongoing difficulties in finding new volunteers means that we are having to pay for more and more work that would previously have been done for free. This coming year we need to take action in order to balance the books. Our options include substantially raising rental rates, fundraising (which needs volunteer effort too) to subsidise running costs or just running down our reserves and hoping a rich benefactor appears before we become insolvent.

It is your Hall, so please come to the AGM and let us know your opinion.
Contact: Neil Peachey (Trustees' Chairman) -791554
website: slinfoldvillagehall.co.uk