10 November 2012

Slinfold Magazine item - October 2012

Slinfold Village Hall News
Minutes Secretary needed
Earlier this year, we recruited a few volunteers to help with practical matters at the hall, but because we are still three trustees short of full complement, we would also like one or more volunteers to help with administrative matters. Specifically, we are in urgent need of a Minutes Secretary. If you feel you could help with this or would like further details, please see the box below.
User Groups’ Equipment
All regular Hall Users should by now have received notification that the Trustees will shortly be tidying up all storage areas within the Hall and discarding surplus equipment. All regular Hall Users having equipment stored there are pleased asked to ensure that ALL their equipment is clearly marked to show their ownership, not later than Friday 26th October.  This is both so that we do not discard it inadvertently, and because, for insurance purposes, we need to know what is stored in the Hall and who owns it.
Contacts: Neil Peachey (Chairman) -791554,    Trevor Dayneswood (Vice-chairman) – 790374
website: slinfoldvillagehall.co.uk       Additional news & information: blog.slinfoldvillage hall.co.uk

The Village Hall is in urgent need of a
Minutes Secretary
This is a voluntary position and duties would include:
·                Attending meetings on a Monday evening 7 times per year
(on the third Monday of odd-numbered months, plus AGM in June)
·                Taking notes at the meeting with a view to …
·                producing draft minutes of the meeting and list of Action Points
(typically 3-4 pages as a MS Word document);
·                revising the draft minutes in consultation with the Chairman;
·                distributing revised minutes to the trustees by e-mail
(preferably within about 2 weeks following the meeting).
·                In advance of the next meeting, preparing an Agenda in consultation with the chairman and distributing it.
Estimated hours: up to 2 hours attending meeting, plus 3-4 hours per meeting producing Agenda & Minutes.
The Minutes Secretary does not need to become a Trustee, and
need have no further responsibilities beyond the above.
Further details from :
Neil Peachey (Chairman of the Trustees) – 01403-791554 or 07850-526055
e-mail: chairman@slinfoldvillagehall.co.uk